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Tavli One

QUOTATION

Quotation Generator

Prepare a professional quotation with itemised pricing, discounts, tax and an expiry date, then download it as a PDF.

Free Private

QUOTATION

Fill in the form to build your document

Your business
1

Your business

Appears at the top of the document.

Logo (optional)

PNG, JPEG or WebP up to 2 MB. Never uploaded.

Customer
2

Customer

Who the document is addressed to.

Document details
3

Document details

Numbering, dates and currency.

How long the quoted prices remain available.

Line items
4

Line items

Describe what you supplied.

Amount

$0.00

Discount and tax
5

Discount and tax

Applied to the whole document.

Use your own rate. Leave blank if tax does not apply.

Calculation order: line totals → subtotal → discount → tax on the discounted amount → total.

Notes and terms
6

Notes and terms

Optional information for the customer.

About this generator

A quotation tells a prospective customer what you will supply and what it will cost, before any work begins. A clear quotation reduces negotiation, prevents scope disputes and looks professional.

This generator itemises the work, applies your discount and tax, and adds an expiry date so the prices cannot be held open indefinitely.

How to use it

  1. 1Add your business details and an optional logo.
  2. 2Enter the prospective customer's details.
  3. 3Set a quotation number and an issue date.
  4. 4Choose a validity period.
  5. 5List each item, quantity and unit price.
  6. 6Add any discount, tax and terms.
  7. 7Download the PDF and send it to the customer.

Good practice

  • Be specific about what is included, and what is not, to avoid scope creep.
  • Set a validity period that reflects how quickly your costs change.
  • State the currency when quoting across borders.
  • Mark the document clearly as a quotation so it is never mistaken for an invoice.

Frequently asked questions

Is a quotation legally binding?
A quotation is generally an invitation to treat rather than a binding contract, but terms vary by jurisdiction. Keep the wording clear and take legal advice for high-value work.
Should a quotation include tax?
You can quote before or after tax, but say which. If you are registered for tax, showing the rate and amount makes the final cost clear to the customer.
How long should a quote be valid?
Common periods are 14 to 30 days. Use a shorter period when material or currency costs are volatile.
Can I convert a quotation into an invoice?
Yes. Enter the same details in the invoice generator once the customer accepts. Saved conversion is a Phase 2 workspace feature.

Note: document requirements differ by country and industry. This generator produces a professional document, but it is not a substitute for local tax or legal requirements. Confirm mandatory fields with your adviser.